Duties of Chapter Program Directors

	Job Duties of Officer and Board Member Positions

Would you like to volunteer for any of these positions? Contact our President for more information about volunteering!

Career Services Director

	Maintain files of current resumes of chapter members that want to be listed.
	Have each person fill out a form indicating which IIE "skill codes" they want their resume listed in.
	Provide potential employers with resumes on file.
	Review all resumes after six months to see if still active.
	Encourage chapter members to have their parent companies advertise IE related openings in the newsletter (a brief article).
	Contact selected companies to make them aware of Career Services' existence.
	Display career oriented "white papers" (written by chapter members and other sources) at chapter meetings.

Community Affairs Director

	Encourage and coordinate the chapter's involvement in Community Affairs.
	Write up planned Community Affairs events for the chapter newsletter.
	Maintain all required records and correspondence on the Community Affair events.
	Prepare the Community Affairs, annual National contest submittal.

Membership Director

	Maintain membership database on a regular basis.
	Maintain a back-up file of the membership database.
	Solicit revisions to mailing addresses and phone numbers.
	Add new members received from National in a timely manner.
	Make additions and revisions to membership database as advised by other chapter officers and board members.
	Print address labels monthly and send to U.W. I.E. students in time for monthly newsletter preparation and mailing.
	Provide Board members (and any volunteers) with "phone tree" lists that are arranged by geographic area (zip codes), for periodic direct-phone campaigns to members prior to chapter events.
	Provide historical membership figures to the Activity Report Focal for the annual Activity Report contest submittal to IIE National.
	Publish a chapter membership directory, annually and distribute to all dues paying members.
	Ensure that membership database is safely transferred to the new Membership Database Focal.
	Send out a new chapter member packet which includes: welcome letter, free meal ticket (good at next two dinner meetings), current chapter newsletter, general facts about the chapter, list of chapter officers & board members, map to board meetings, current membership directory, and chapter survey form.
	Prepare an ongoing "Welcome to New Members" note for each chapter newsletter.
	Send out IIE membership information (invitation letter, IIE brochure and application form, current newsletter, and any requested information) to anyone inquiring about IIE membership or the local chapter.
	Phone or send a follow-up letter to former chapter members that have recently been dropped by IIE National, trying to get them to consider renewing their membership.

Mentor Program Director

	Coordinate with the Student Chapter, matching up "mentors" - practicing IE's from the Senior Chapter that spend 1/2 or one full work day showing a University of Washington IE student their job responsibilities and work site.
	Prepare written instructions to guide the mentor activities and give these to all participants.
	Attend Student Chapter's Mentor Night, representing the Senior Chapter.
	Write articles for the Senior Chapter advertising the Mentor program.

Newsletter Editor

	Solicit and receive articles written by Chapter Officers, Board members, and chapter members.
	Announce the article deadline in advance.
	Organize the articles, edit them and prepare a draft copy of the chapter newsletter for review by a Board member.
	Mail a finished original newsletter to Anderson Consulting for copying. Notify contact at Anderson Consulting and Newsletter Coordinator.
	Give priority to announcing scheduled chapter events.
	Maintain the layout standards suggested by IIE's Newsletter Competition guidelines (see separate IIE publication) and the chapter's general and specific content plans (see separate document).
	Benchmark against selected other IIE chapter newsletters that are received monthly.
	Encourage and implement improvements to the newsletter quality and content, as necessary.
	Prepare the annual Newsletter Contest submittal and send it into National prior to the deadline.

Professional Development Director

	Write articles for the chapter newsletter encouraging chapter members to take the Engineer In Training (EIT) and Professional Engineer (P.E.) exams.
	Keep informed about available classes (national and local) and study materials related to the EIT and P.E. exams.
	Announce any specific dates and locations for related activities sponsored by the Washington State Professional Engineers Association.

Program Director (Position usually held by President-Elect.)

	Coordinate speakers and tours, help plan all chapter events.
	Solicit program suggestions from chapter members, Officers and Board members.
	Work with the World Class Manufacturing interest group tour organizer to conduct several WCM tours per year.
	Publicize all chapter events in the chapter newsletter, Boeing News, local papers, etc. as necessary. Two months notice is recommended.
	Utilize the Meeting Checklist (see separate document) to ensure meeting activities are carried out. Arrange hotel or meeting facilities and sign necessary contracts.
	Pay bill with chapter check, following the event (advise Treasurer of check requirement and provide receipts).
	Arrange for a sign-up sheet and money taker (with preprinted receipts) is stationed at the room entrance.
	Provide blank name tags and marking pens.
	Send a copy of the sign-up sheet to the Chapter Activity Report Focal.
	Set up a display table with current IIE chapter and IIE National information and handouts.
	See that all speakers and tour guides are introduced.
	Ensure that we go around the room at the beginning of all events to get name, company, and board position (if applicable) of all attendees.
	Utilize the Tour Checklist (see separate document) to ensure tour activities are carried out. Ensure that thank you letters are written to all presenters and tour guides.
	Ensure that survey forms (see separate documents) are filled out by all attendees at the conclusion of all scheduled meetings and tours. Ensure that survey forms are summarized and results are reviewed with chapter officers & board members.
	Utilize survey results to improve future programs.
	Ensure that chapter gifts (IIE coffee mugs, etc.) are available and presented to all speakers and tour guides following at the conclusion of the event.
	Have event coordinator write a thank you letter (on chapter stationery) to all speakers and tour guides.
	Turn over suggested program topics to next Program Director.