Duties of Chapter Officers

President
Vice-President
Past-President
Chapter Secretary
Treasurer

President (Part of a 3 year commitment: Pres.-Elect, Pres., Past Pres.)

	Preside over all Board and chapter meetings.
	Fill all required positions with volunteers and assign action items as required.
	Write monthly President's Message column.
	Make brief announcements at Chapter events.
	Coordinate with all other Chapter Officers & Board members on their activities.
	Review items mailed from National and other chapters; share with the Board; respond appropriately.
	Seek assistance from Past President(s), Chapter Officers & Board members as necessary.
	Maintain chapter records/archives.
	Turn over chapter records/archives to next chapter President in good order.

Vice-President (Part of a 3 year commitment: Pres.-Elect, Pres., Past Pres.)

	Assume President's duties in his/her absence.
	Act as Chapter President if he/she permanently leaves before his/her tenure is completed.
	Coordinate the monthly chapter activities for the program year.
	Prepare to take over as Chapter President, the following chapter year (April - March).
	Other activities as assigned.

Past President (Part of a 3 year commitment: Pres.-Elect, Pres., Past Pres.)

	Assist the President as required.
	Advise President on key deadlines, past correspondence, and activities as required.
	Advise National of new President's address.
	Assure smooth transfer of President's duties and responsibilities.
	Head up Nomination Committee (start in Dec. for Mar. elections).

Chapter Secretary

	Take minutes at Board meetings and distribute minutes to all Officers, Board members, and "Enthusiasts".
	Incorporate any corrections to current minutes as requested.
	Maintain records of chapter correspondence and minutes.
	Maintain sufficient quantities of chapter stationary (letterhead and envelopes) and provide this to Chapter Officers and Board members as requested.
	Assist with chapter correspondence as required.
	Call Board members to remind them of action items and Board meetings.
	Help prepare chapter's internal Chapter Activity Report plan, maintain revisions on the computer and distribute copies to Chapter Officers & Board members.
	Suggest and encourage improvements and revisions to the chapter's internal CHAPTER ACTIVITY REPORT plan.
	Submit annual plan to National and the Region 10 V.P. according to the CHAPTER ACTIVITY REPORT contest rules, and request confirmation letter.
	Review any changes in National’s CHAPTER ACTIVITY REPORT contest rules or guidelines with all Chapter officers Board members.
	Benchmark several other chapter's annual CHAPTER ACTIVITY REPORT plans, and suggest revisions to the chapter's plan.
	Keep records of chapter activities that qualify for the internal CHAPTER ACTIVITY REPORT plan and that earn points in the annual IIE CHAPTER ACTIVITY REPORT contest.
	Advise Chapter Officers and Board members about critical CHAPTER ACTIVITY REPORT items and key deadlines.
	Request needed CHAPTER ACTIVITY REPORT contest submittal information from Chapter Officers (Membership, Financial, Program, Attendance, Newsletter, Community Affairs, Student Liaison, etc.).
	Prepare the chapter's CHAPTER ACTIVITY REPORT contest submittal, and send in to IIE (National) prior to the deadline.
	Advise Chapter Officers on Chapter Development improvements and encourage open discussions on Chapter Development ideas and plans.
	Assist other Chapter Officers in documenting procedures and chapter business processes and encourage continuous improvement to the chapter's processes.
	Turn over all CHAPTER ACTIVITY REPORT files to next year's CHAPTER ACTIVITY REPORT focal.

Treasurer

	Maintain the chapter's checking and savings accounts.
	Post all checks in a timely fashion.
	See that Chapter Officers are reimbursed for documented out-of-pocket expenses, and that proper receipts are received and kept for tax records.
	See that all reimbursement checks are signed and distributed in a timely fashion.
	Deposit all cash and checks in a timely fashion.
	Maintain the accounting records and make periodic reports at Board meetings.
	Prepare the required tax information and send to National prior to the deadline.
	Inform the appropriate Chapter Officer regarding any delinquent accounts due.
	Develop following year's budget by December.
	Provide required Budget & Financial information to the Chapter Activity Report Focal for the annual Chapter Activity Report contest/annual report submittal.
	Turn over all Treasurer records and files to the next Treasurer.